As an Engagement Coordinator / Associate Project Manager, this position is responsible for supporting business development, outreach and relationship building, and growing the company brand. This will include providing project advisory and project management services to public and private sector clients for building and infrastructure construction, urban planning, public outreach and redevelopment projects. This position is an integral member of the project team responsible for delivering building
development projects of varying size and complexity.
This position is responsible for directing, organizing and controlling project activities,
under the direction of Director of Communications. This position is responsible for various activities which are related to business development and project tasks. General duties include: assisting in marketing and
public relations, serving as a community liaison, and completing project specific tasks as designated. These efforts could include organizational and project-related functions such as media, community, consumer, industry, and governmental relations; political campaigns; and interest group representation. He/she will deal with public and stakeholder involvement and participation projects. He/she must have the understanding and the ability to work with diverse stakeholder groups, and must work well with minimal instruction or supervision.
80% - Project Manager – Consulting/Client Relations/Creation of Client
Deliverables/Strategic Planning
• Develop and implement outreach and involvement initiatives in accordance with
client’s requirements including working across diverse community and
neighborhood settings.
• Record and maintain accurate documentation of public events, publications, and
interactions including meeting summaries, attendance, comments, etc.
• Communicate ideas for improving company processes with a positive and
constructive attitude, and for developing this attitude in others.
• Develop project organization and work plans.
• Track the progress and quality of work being performed.
• Use project scheduling and control tools to monitor projects plans, work hours,
budgets, and expenditures.
• Effectively and accurately communicate relevant project information to the client
and project team.
• Ensure clients’ needs are met in a timely and cost-effective manner.
• Attend, facilitate, present, and coordinate logistics, collateral materials, and
displays for stakeholder, public, or community meetings or forums.
• Keep the PM and others informed about project status and issues that may
impact client relations.
• Plan outreach initiatives targeting stakeholders, elected officials, and municipal
representatives including the development of outreach materials.
• Strengthen and build upon existing relationships with various stakeholder groups,
foundations, non-profit and for-profit entities.
• Coordinate assigned activities with key stakeholders in the community.
• Attend client meetings and assist with determination of project requirements
• Draft and issue project proposals, RFP’s, budgets, and preliminary schedules
• Prepare project organization and communication charts
• Chair site meetings and distribute minutes to all project team members
• Track the progress and quality of work being performed by design
disciplines/trades
• Use project scheduling and control tools to monitor projects plans, work hours,
budgets and expenditures
• Effectively and accurately communicate relevant project information to the client
and project team
• Ensure clients’ needs are met in a timely and cost-effective manner
• Communicate ideas for improving company processes with a positive and
constructive attitude, and for developing this attitude in others
20% - Communications – Business Development/Network
Engagement/Marketing/Branding
• Develop government and community relations plan
• Expand the Company’s exposure through networks in the region
• Prepare and disseminate information regarding the Company through various
sources
• Attend various meetings and seminars to look for opportunities to expand the
Company’s exposure
• Identify opportunities to expand Company brand and influence
• Identify and monitor competitors, and research market conditions or changes in
the industry that may affect sales
• Play an instrumental role in the development of new services – from the initial
brainstorming and competitive analysis through product rollout
• Attend business development events and serve as a “face” of the company to
potential clients and contacts
• All other duties assigned by the director
Qualifications
• Education. A college degree is required. A graduate degree is preferred. A
bachelor or master degree in law, political science, public administration, public
policy or related field. The position requires the ability to write and speak well.
• Experience. 5-7 years of experience in community relations, public outreach,
project administration, community development, and/or government relations is
required.
Consulting experience is HIGHLY preferred.
• Skills. The position requires excellent skills in time management, organization,
and the ability to communicate effectively across various mediums. In addition,
the position requires, but is not limited to, the following:
o Effective
communication skills including verbal, written, and presentation skills.
o Experience in collecting and compiling research materials. o Proficiency in MS
Office.
o Creativity, initiative, good judgment, and the ability to express thoughts
clearly and simply.
o Demonstrated willingness to be flexible and adaptable to
changing priorities.
o Decision-making and problem-solving skills.
o Ability to network on a variety of levels.
o Analyze situations accurately and recommend an effective course of action.
o Work independently with little direction.
o Strong multi-tasking and organizational skills.
o Meet tight schedules and timelines.
o the physical ability to cope with long hours and a stressful work environment.
• Licenses. A valid driver’s license, automobile, and current automobile insurance
is required given the nature and travel duties related to the position.
$65,000-$78,000
• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance
